Conflict of Interest Policies

Gifts and Gratuities

The Board of Regents Policy Manual §802.13 (Gratuities), prohibits the receipt of gifts by University System employees.

All Georgia State University employees, including faculty and staff, should read The Board of Regents Policy Guidelines on Gifts and direct any questions to the Office of Legal Affairs.

Conflicts of Commitment and Conflicts of Interest:

Conflicts of Commitment

All Full Time University Employees are expected to devote their primary professional loyalty, time and energy to the educational, research and scholarship programs of the University. A “Conflict of Commitment” occurs when the aggregate time devoted to external activities (including both paid and unpaid activities) adversely affects a Full Time University Employee’s capacity to meet the responsibilities of his or her position.  The University’s policy addressing Conflicts of Commitment may be found here:  The Request for Approval to Engage in External Activities form may be found here: Georgia State University-Outside-Activity-Disclosure-Form-final-version-gsu-ola-1-12-17.

Conflicts of Interest

A “Conflict of Interest” exists whenever personal, professional, commercial, or financial interests or activities outside of the University have the possibility (either in actuality or in appearance) of influencing a University Employee’s decision or behavior with respect to teaching and student affairs, appointments and promotions, uses of University resources, procurement and business transactions, or other matters of interest to the University resources, procurement and business transactions, or other matters of interest to the University or of biasing the design, conduct or reporting of University research.  An essential step in addressing a Conflict of Interest is for the University Employee involved to make full disclosure of relevant information related to any actual or potential Conflict of Interest so that interested parties inside and outside of the University may evaluate such information.  The University’s policy addressing Conflicts of Interest may be found here:

Conflicts of Interest in Research

The University promotes objectivity in University research by establishing processes that provide a reasonable expectation that the design, conduct, and reporting of sponsored research is free from bias resulting from financial conflicts of interest of the University Employee involved in the research.  More information, including the University’s Policy on Financial Disclosures in Sponsored Instruction, Research or Service Activities, may be found here:

Transacting Business With The State of Georgia

Have you transacted business with the State of Georgia outside of your employment at the University?
If so, The Conflicts of Interest Law of the State of Georgia (O.C.G.A. § 45-10-26) requires State employees to report by January 31 st of each year any business transactions they have with the State or any of its agencies in the prior year. You must file a disclosure report with the Georgia Secretary of State if you meet all three of the following factors:

  • You are a full-time or part-time employee of Georgia State University;
  • You transacted business with the State of Georgia or any of its agencies; and
  • You transacted the business on behalf of yourself or for a business in which you or a member of your family has a substantial interest.

NOTE: No report is required if each business transaction for the year is less than $250.00 and the total of all transactions for the calendar year does not exceed $9,000.00.

Disclosure reports must be filed with the Secretary of State no later than January 31 st.

Amorous Relationships

Amorous relationships have clear potential to involve a conflict of interest.  The policy governing these conflicts is explained in §301.08 of the Faculty Handbook.