Material Agreements

Before a faculty member can arrange to ship biological, chemical or radioactive materials to an outside party for research, certain procedures must be followed.

Step 1

The faculty member must completely fill out a Request for Outgoing Materials form, which is available on the web site for the Office of Legal Affairs (bottom of page) or University Research Services and Administration at http://www.gsu.edu/research/forms.html.  The form must be signed by the faculty member as “Georgia State University Requesting Faculty Member,” and by the Department Chair.  The completed and signed form should be sent to the Office of Legal Affairs.  The Office of Legal Affairs will alert the Office of Research Integrity to the request by faxing a copy of the form to the appropriate person in that department.

Step 2

The Office of Legal Affairs will review the Request for Outgoing Materials to determine if there are any potential legal issues involving the proposed provision of the materials.   As part of the review, the legal staff will check a database for federal regulations that could prohibit us from providing the materials to the designated recipient.  Restrictions may apply to either the materials or the recipient indicated in the Request for Outgoing Materials.  In order to complete this review, the legal affairs staff may need to contact the faculty member for additional information.

Step 3

If there are no legal obstacles to the transfer, the Office of Legal Affairs will prepare a Material Transfer Agreement and send it to the appropriate person at the recipient’s institution.  The other party may request revisions to the agreement.  The Office of Legal Affairs will work with the other party in an attempt to reach an agreement that is satisfactory to both.  If successful, the recipient institution will be asked to sign two execution copies of the agreement and send them to the Office of Legal Affairs.   We will then present it to the Chairman of the Georgia State University Research Foundation for countersignature. 

Step 4

Once the agreement has been fully executed, the Office of Legal Affairs will advise the faculty member at Georgia State University that the material may be shipped to the recipient institution.  Legal Affairs will also send one of the fully- executed originals to the recipient institution.  


If a faculty member wishes to receive material from an outside party, the other party should provide a material transfer agreement pertaining to the substances that will be sent to the University.  Please send any such agreement to the Office of Legal Affairs for review.  The legal staff will work with the other party to reach an agreement that is satisfactory to both sides.  Once we have come to terms with the other party, the Office of Legal Affairs will send the agreement to the Vice President for Research to sign on behalf of Georgia State University.  After we have obtained signature on behalf of the University, we will return it to the other party for execution with instructions to provide us with one original, if possible, or a copy of the fully-signed agreement.

Forms

Incoming MTA

Incoming_MTA.docx  -  Use this form to facilitate the processing of an agreement for materials you wish to receive from another entity.

Outgoing MTA

Outgoing_MTA_Request_Form.doc  –  Use this form to initiate the process of obtaining a Material Transfer agreement for materials you wish to provide to another entity.

Please send any Material Transfer Agreements to Legal Affairs for review.  All Material Transfer Agreements must be signed by the Vice President of Research (if the University is a party) or the Chair of the Georgia State University Research Foundation, Inc.