Conflict of Interest Policies

Gifts and Gratuities

The Board of Regents Policy Manual §802.13 (Gratuities), prohibits the receipt of gifts by University System employees.

All Georgia State University employees, including faculty and staff, should read The Board of Regents Policy Guidelines on Gifts and direct any questions to the Office of Legal Affairs.

Conflicts of Commitment and Conflicts of Interest:

Conflicts of Commitment

All Full Time University Employees are expected to devote their primary professional loyalty, time and energy to the educational, research and scholarship programs of the University. A “Conflict of Commitment” occurs when the aggregate time devoted to external activities (including both paid and unpaid activities) adversely affects a Full Time University Employee’s capacity to meet the responsibilities of his or her position.  The University’s policy addressing Conflicts of Commitment may be found here:  The Request for Approval to Engage in External Activities form may be found here: Request for Approval to Engage in External Activity form.

Conflicts of Interest

A “Conflict of Interest” exists whenever personal, professional, commercial, or financial interests or activities outside of the University have the possibility (either in actuality or in appearance) of influencing a University Employee’s decision or behavior with respect to teaching and student affairs, appointments and promotions, uses of University resources, procurement and business transactions, or other matters of interest to the University resources, procurement and business transactions, or other matters of interest to the University or of biasing the design, conduct or reporting of University research.  An essential step in addressing a Conflict of Interest is for the University Employee involved to make full disclosure of relevant information related to any actual or potential Conflict of Interest so that interested parties inside and outside of the University may evaluate such information.  The University’s policy addressing Conflicts of Interest may be found here:

Conflicts of Interest in Research

The University promotes objectivity in University research by establishing processes that provide a reasonable expectation that the design, conduct, and reporting of sponsored research is free from bias resulting from financial conflicts of interest of the University Employee involved in the research.  More information, including the University’s Policy on Financial Disclosures in Sponsored Instruction, Research or Service Activities, may be found here:

Transacting Business With The State of Georgia

Have you transacted business with the State of Georgia outside of your employment at the University?

O.C.G.A. § 45-10-26 requires that any public official or employee, whether for himself, herself, or on behalf of any business, or any business in which such public official or employee or any member of his or her family has a substantial interest who transacts business with the state or any agency thereof shall disclose such transactions. Such disclosure shall be submitted prior to January 31 each year to the Georgia Government Transparency and Campaign Finance Commission on such forms as it shall prescribe and shall include an itemized list of the previous year’s transactions with the dollar amount of each transaction reported and totaled. Such disclosure statements shall be public records.

The requirement to disclose certain transactions shall not apply to any transaction when the amount of a single transaction does not exceed $250.00 and when the aggregate of all transactions does not exceed $9,000.00 per calendar year. Failure to disclose such business transactions will subject the public officer or employee or business to a civil fine not to exceed $10,000.00, restitution to the State of any pecuniary benefit received as a result of such violation, and, in the case of appointed public officials and employees, removal from office or employment.


More information, as well as the required form, may be found here:

Amorous Relationships

Amorous relationships have clear potential to involve a conflict of interest.  The policy governing these conflicts is explained in §301.08 of the Faculty Handbook.